Organization Recognition and Support
The City of Saint-Lambert recognizes the importance of community, sports and cultural organizations, as well as that of volunteering, in the enhancement of services to residents. It therefore considers it essential to lend its support to these community-based and -managed activities.
Through its Organization Recognition and Support Policy, Saint-Lambert is able to:
- offer services to organizations by ensuring effective, efficient and equitable management of the human, physical and financial resources available;
- encourage organizations to manage their own activities or events as a means of developing their autonomy;
- ensure an overall service offer that is consistent with the municipal mission and complements the other services offered;
- ensure consistency with other municipal policies (family, cultural, sustainable development durable, etc.);
- promote accessibility to services for children, seniors and families.
The City further undertakes to recognize only one organization for each type of activity, unless an agreement is already in place with a recognized organization.
The main objective of this policy is to define the role that the City of Saint-Lambert intends to play in the areas of culture, recreation, sports and community services. Through the municipal offices concerned, the City acts as a facilitator by orchestrating the technical, physical, professional and financial support offered to recognized organizations.
The Organization Recognition and Support Policy is therefore designed to:
- foster a friendly, dynamic living environment conducive to the development of community, cultural, artistic and sports activities that in turn contribute to residents’ fulfilment and well-being;
- put in place a reference framework that defines relations between the City and organizations operating on its territory; and
- define the City’s commitment to supporting activities and
- define the conditions that qualify organizations to benefit from the City’s support.
General eligibility criteria
To qualify for official recognition and support from the City of Saint-Lambert, each organization must meet a number of eligibility criteria. Most importantly, they must:
- Be a Saint-Lambert-based cultural, sports, recreational or community services organization. Organizations with esoteric, spiritual, religious or political vocations (as determined by their mission statements) are not eligible for support;
- Be a duly incorporated non-profit organization with a charter issued by either the federal or provincial government, or be duly affiliated with an organization holding such a charter;
- Hold an annual general meeting (AGM) at which general by-laws, operating policies, mandates and terms, the annual activity program, budget and financial statements must be approved by the members;
- Offer directly to the people of Saint-Lambert a specific activity different from those offered by any other City-recognized organization (this criterion applies to new organizations only).
Categories of recognition
The City wishes to identify and clearly differentiate the organizations with which it plans to create priority partnerships in order to offer services to the population as a whole.
The City has four categories of recognition for organizations offering services to the population:
One-off event or activity
However, the City also hopes to support other organizations that do not necessarily meet all the eligibility criteria for official recognition or that offer special attractions, because it sees the latter as providing another opportunity for enhancing the community’s well-being. Specific agreements could be drawn up in these cases.
Municipal support means the assistance offered to the various community organizations by the municipal office concerned. It takes several forms (professional, technical, physical and financial), which allow resources and services to be shared and made available to organizations according to several criteria.
The following table provides a quick look at the support offered, by category of recognition:
|Local||Regional||Partner||One-off event or activity|
|Category A||Category B||Category A||Category B|
|Recognition of volunteers||X||X||2 invitations||2 invitations||2 invitations|
|Office space||$400/year||$800/year||By agreement||By agreement|
|Storage space||$1/ft2 year||$2/ft2 year|
|Post office box||X||X|
|Rental of facilities||Organization rate||Organization rate||Resident rate||Non-resident rate||Resident rate||By agreement|
|Bail / entente||X||X||X||X||X||X|
|City grants||X||X||X||By agreement|
|Equipment loans and transportation||X|
|Postal mailings||At current rate||At current rate|
Below are detailed descriptions of the different types of support offered:
Professional support consists of giving organizations access to a resource person’s skills, specifically:
- consulting services regarding organizational operations
- facilitating services for sectoral roundtables.
- offering insurance plans
- organizing volunteer recognition events.
Technical support is offered to relieve organizations of certain technical tasks and to reduce the related operating costs. It consists mainly of assisting the organization in its administrative activities, including:
- postal mailings
- door-to-door soliciting for fundraising or promotional purposes
Physical support takes the form mainly of leasing rooms, activity facilities and equipment belonging to the City or under its responsibility. Facilities are assigned at the City’s discretion, and the order of priority for assigning spaces is as follows:
- city activities
- activities of recognized organizations with a link to the facility, room or equipment
- other recognized organizations
School board facilities covered by a memorandum of understanding come under the City’s jurisdiction. Organizations must submit their requests to use such facilities to the City-designated resource person.
Promotion and advertising
The City makes promotion and advertising tools available to organizations under certain conditions, such as adherence to the delivery deadlines for material to be published and to the technical requirements specified.
The organizations themselves are responsible for production, delivery and transportation costs. The City produces no material for them. The City also reserves the right at all times not to publish content.
Financial support means the amounts granted to organizations whose services are offered to the entire population. Direct funding takes the form of grants and requires City Council’s approval.
The City does not define any criterion for awarding financial support in this policy, as it will eventually be the subject of a separate policy.
All requests for financial assistance must be addressed to the municipal office concerned.
This document outlines the main points of the City of Saint-Lambert’s Organization Recognition and Support Policy. For details on the various criteria, obligations, and support offered, please refer to the official policy on the City’s website.
You can consult
Organization Recognition and Support Policy (in French only)
For additional information, feel free to contact either of the following, depending on your area of activity:
- Recreation, Sports and Community Services Office: 450-466-3890 or firstname.lastname@example.org;
- Library Services, Arts and Culture Office: 450-466-3910 or email@example.com.
Application for recognition
Organizations wishing to obtain City recognition must submit an official application to the municipal office concerned, using the form designed for this purpose.
Recognition is granted for one calendar year, from January 1 to December 31. The recognition will be renewed each year on condition that the organization has provided the documents requested and that it has adhered to the rules and regulations stipulated in the memorandum of understanding.
In both cases, simply complete the form below and attach the required documents to it.