Procurement and Calls for Tenders
The City of Saint-Lambert’s purchasing and contract management process adheres to very specific rules detailed in the provisions of the Cities and Towns Act.
Procurement and Calls for Tenders
The City of Saint-Lambert issues invitations to tender for carrying out work and for the purchase of goods and services with an estimated value of between $25,000 and $99,999.99 (except for cases provided for under the Act). The City then provides the tender documents to the invited tenders.
If the value of the contract is estimated at $100,000 and more, the City of Saint-proceeds by public tender published on the government-authorized Système électronique d’appel d’offres (SÉAO) site.
The tender documents describe the conditions of the agreement, with regards to both the administrative and technical aspects, so that the bids may be evaluated according to the same criteria. Sealed bids must arrive at the reception desk of City Hall, 55 Argyle Avenue, Saint-Lambert, J4P 2H3, before the date and time specified in the calls for tender.
If you wish to register as a potential supplier for the City of Saint-Lambert, please contact the City Buyer at 450 466-3139 or at firstname.lastname@example.org.
Contracts involving an expenditure of at least $25,000
To comply with the new provisions in the Cities and Towns Act, municipalities are required to publish a list of contracts involving an expenditure of at least $25,000 entered into since April 1, 2011. This list is updated a minimum of once a month.
The information contained in this list will remain published for a minimum of three years from the date of publication of the total and final amount of the expenditure for the execution of the contract.
The list will indicate the object of the contract, the names of the tenderers, the amount of the tenders, the price estimated by the City, the identification of conforming tenders, the name of the person to whom the contract has been awarded, the price of the contract at the time it was awarded, and, where applicable, the total expenditure that would be incurred if renewal options were exercised.
This list can be consulted on the Système électronique d'appel d'offres (SÉAO) site.
Contracts exceeding $2,000 with the same supplier, involving a total expenditure exceeding $25,000
To comply with the new provisions of the Cities and Towns Act, municipalities are obliged to publish on their website by no later than January 31 of each year “the list of all contracts involving an expenditure exceeding $2,000 entered into in the last full fiscal year preceding that date with the same contracting party if those contracts involve a total expenditure exceeding $25,000. This list shall indicate, for each contract, the name of the contracting party, the amount of the consideration and the object of the contract.”
For reasons of transparency and sound municipal management, the 2017 list also includes the October, November and December 2016 contracts, since the previous list, in accordance with the former provisions of the Cities and Towns Act, covered the period from October 2015 to September 2016. Consult this list for the year 2017 () now.
For further information, please contact the Procurement and Special Projects Division at 450 466-3889, extension 3325 or at email@example.com.
Contract management policy
Bill 76 amends various legislation relative to the process of awarding contracts. One of the obligations concerning municipalities is that they must adopt a contract management policy, effective January 1, 2011.
The policy adopted by the Saint-Lambert City Council on December 20, 2010 seeks to ensure transparency and to improve the management of municipal contracts awarded by the City. Accordingly, through its policy, the City is introducing measures to:
- Ensure that no tenderer or representative of a tenderer has communicated or attempted to communicate with a member of the selection committee in order to influence the member concerning the call for tenders for which the tenderer or representative submitted a tender;
- Ensure compliance with any applicable anti-bid-rigging legislation;
- Ensure compliance with the Lobbying Transparency and Ethics Act and the code of conduct for lobbyists adopted under that Act;
- Prevent intimidation, influence peddling and corruption;
- Prevent conflict of interest situations;
- Prevent any other situation likely to compromise the impartiality or objectivity of the call for tenders or the management of the resulting contract; and
- Govern the making of decisions authorizing the amendment of a contract.
These measures seek to promote transparency in the awarding of municipal contracts according to the rules concerning the granting of such contracts as provided by the legislation governing the operation of municipal organizations.
You can consult
Delegation of power relating to contract management
Under the law, all municipal by-laws concerning contract management, including the delegation of authority, must be made accessible. To this end, you may consult the following by-laws (in French):
- By-law delegating to the City Manager the power to form the required selection committees for the awarding of contracts (2007-29) [Translation]: As its title indicates, this by-law is to delegate the power to the City Manager to form the selection committees required by law for the awarding of contracts.
- By-law delegating to public servants and employees the power to authorize expenditures and to enter into contracts in the name of the City (2014-122) [Translation]: As its title indicates, this by-law is to delegate to public servants and employees of the City the power to authorize expenditures and to enter into contracts in the name of the City. This by-law establishes the nature of the expenditures that may be authorized and sets the maximum amount of these expenditures.
- By-law delegating to the treasurer the power to award a contract, under section 555.1 of the Cities and Towns Act (2015-131) [Translation]: This by-law authorizes the treasurer to, in the name of the municipality, award a contract for the sale of bonds that the City is authorized to issue.